Privacy Policy

Upholding your rights is important to us. We have made an effort to make sure our Privacy Policy is clear and simple.

For any questions regarding the Privacy Policy, please contact our Privacy Point Person at data@bondandcoyne.co.uk. You can also locate us at our headquarters:

Bond and Coyne Associates
Studio 3, Chester House
1 Brixton Road, London SW9 6DE

Our Privacy Policy describes:

  1. The types of information we collect and how we use the data.
  2. The steps we take to make sure your data is secure and handled appropriately.
  3. The rights you have to your data and how you can manage the data we collect.

Information we collect:

Cookies

When you access our website, we automatically collect certain information through the use of cookies and similar technologies. Here’s what we may collect and why:

  • IP address: helps us identify your device so we can save your preferences, analyse how you use our website, and protect our site from cyber-attacks.
  • Location data: helps us know which language we should use and whether there are additional national data protection laws we have to comply with.

We may take the general information about how you use our website or interact with our services and use it to help us improve our services. The information we collect may be anonymised and combined with other information about the use of our services.

If we process personal data (e.g., name, email address, IP address), we make sure such processing is in accordance with the General Data Protection Regulation (GDPR), the UK Data Protection Act 2018, and any other applicable regulations.

If we need any additional personal data or wish to use the personal data we already have for a different purpose than originally intended, we will make sure that we inform you that the original use of your personal data has changed and/or re-notify you of our privacy policy and terms at the time the new data is collected.

Your rights to your data

We want to make it easy for you to understand your rights and empower you to use them.

Under the GDPR, you have the right to:

  • Access any personal data we have on you.
  • Rectify any personal data that may be incorrect.
  • Object to processing.
  • Restrict processing.
  • Request to erase any of your personal data.
  • Withdraw consent (if applicable).
  • Data portability: the right to a copy of your personal data in a machine-readable format and transfer it easily and freely from us to another company.

Upon reviewing your personal data, if you determine that certain information is not correct, please contact us. When you make requests for restriction, erasure, or rectification, we will notify you when we have made the necessary corrections or deletions.

While we will make every reasonable effort to comply with your requests, in some cases, we will be unable to comply due to other, overriding concerns such as establishing or exercising legal claims or to comply with an outstanding legal obligation.

If you have any questions or concerns about the personal data we collect or to exercise your rights under the GDPR, please contact us at data@bondandcoyne.co.uk.

If you believe we have not adequately addressed your concerns and you wish to make a formal complaint, you can contact your local Supervisory Authority. You can find their contact information here.

Compliance and Changes

We regularly review our compliance with our Privacy Policy and will update it following any changes in applicable privacy regulation. As a result, our Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without your explicit consent. We will post any Privacy Policy changes on this page, and if the changes are significant, we may send a notice via email or other method of contact.

How we use Cookies

We use cookies and/or other tracking technologies to distinguish you from other users of the Platform and to remember your preferences. This helps us to provide you with a good experience when you use the Platform and also allows us to improve the Platform.

If you prefer not to allow the use of cookies, you can change the confirmation on the browser to either warn you when you receive a cookie or to automatically reject them. You may find, however, that disabling cookies means certain areas of the site do not function correctly.

For more information on the cookies used on our website and web apps, please see below.

Third Party Cookies used:

Cookies player, __cf_bm
Provider Vimeo
Purpose To enable playing video via the video player.

Explicit Consent

For us to get your consent under the GDPR, that consent has to be informed (it has to be plainly written so you understand what you’re consenting to), freely given (as in we can’t coerce you by withholding some information), and unambiguous (both sides need to be sure what each doing and agreeing to, meaning it can’t be wrapped into other activities). Consent also has to be a clear affirmative action (like ticking a box or choosing particular technical settings), and you have to be able to withdraw that consent at any time.

IP address

Every device connected to the Internet is assigned a number known as an Internet protocol (IP) address. These numbers are usually assigned in geographic blocks and can either be static (i.e., your computer always has the same IP address) or dynamic (i.e., it is assigned to you by your network when you connect). An IP address can often be used to identify the location from which a device is connecting to the Internet.

Lawful Basis of Processing

This term refers to the legal reason that a company uses to process your personal data. In the GDPR, there are six lawful bases for processing personal data: consent, legitimate interests, performance of a contract, legal obligation, public interest, and to protect your vital interests. You can read about each basis in the UK ICO’s Guide to the GDPR. If you think that we are using the wrong basis for processing your personal data, please email us, and we will be happy to discuss our reasoning.

Legal or Similarly Significant Effects

A processing activity has legal effects if it could impact your rights – like your freedom to associate with others, vote in an election, or take legal action – or affect your legal status or rights under a contract – like being denied housing or entry into the country. “Similarly significant effects” are ones that could affect your circumstances, behavior, or choices. This could include decisions that affect your job prospects or even targeted advertisements that play on particular stereotypes or biases towards minority or vulnerable groups.

Non-personally identifiable information

This is information that is recorded about users so that it no longer reflects or references an individually identifiable user. Processing (of data) “Processing” means doing anything to your data. In more legal terms, according to GDPR Article 4, this can refer to collecting, manipulating, storing, disclosing, or erasing data, among other actions.

Pseudonymisation

Pseudonymisation means the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organizational measures to ensure that the personal data are not attributed to an identified or identifiable natural person. See GDPR Article 4(5).

Special Categories of Personal Data

GDPR Article 9(1) defines special categories of personal data as data that could identify your racial or ethnic origin, political opinions, sex or sexual orientation, religious or philosophical beliefs, trade union membership, genetic information, biometric data, and other health data.

Supervisory Authority

A Supervisory Authority is an independent public authority established by an EU Member State. It’s in charge of handling your complaints and making sure that all businesses in its purview are acting in accordance with the GDPR.